Executive Assistant

Executive Assistant, Amazon Web Services EMEA, Dubai

Full Job Description

Minimum of 3+ years of experience assisting at the executive level in a fast-paced environment, including advanced knowledge of Microsoft Outlook and Word and experience planning executive Domestic and International travel

Job Summary

Are you always looking around corners and anticipating needs? Do you believe details matter and want to support a highly engaged team? We are looking for an exceptionally bright, well-organized and self-motivated Executive Assistant to become part of our Worldwide Public Sector Team here at Amazon Web Services.

We seek a driven, bright, and motivated individual with a history of high performance to support our organization. This exciting role requires superior attention to detail, excellent organization and prioritization skills, and the ability to plan and meet tight deadlines, all while juggling multiple critical requests.

A high level of integrity, discretion in handling confidential information, and professionalism in dealing with leaders (at and outside Amazon) are essential, as is the ability to be flexible and change direction seamlessly.

The successful candidate will be able to quickly complete complex tasks and projects with little guidance, react with appropriate urgency to situations that require a quick turnaround, and want to take on varied and exciting new projects and learn new skills.

You’ll need to take effective action without knowing the whole picture and efficiently and proactively solve difficult or complex problems affecting people within the department or other related groups.

Key job responsibilities

• Manage complex calendars and scheduling with diplomacy and discretion.
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure the action required is addressed promptly.
• Organize, execute, and assist with team activities (staff meeting agendas, on-site/off-site, team social events, etc.)
• Schedule cost-effective air/hotel/ground transportation. Create detailed domestic and international travel itineraries (including smooth transitions between time zones). Coordinate with in-house travel agents and manage international travel process. Submit expense reports in a timely fashion.
• Coordinate closely with Recruiting, Facilities, HR, and other Executive Assistants within the Amazon community.
• Track and help complete vital deliverables and follow up on outstanding items, including meeting notes and action items.
• Excellent written and verbal communication
• Positive, proactive and able to exercise excellent judgment
• Ability to work in a highly ambiguous environment
• Proficiency in Microsoft Excel, PowerPoint, and, ideally, Salesforce

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