Executive Assistant

Executive Assistant, GMS leadership, Dubai

Full Job Description

Responsibilities

• Professionally greet and receive guests and clients.
• Coordinate arrangements, meetings, seminars and conferences as assigned within UAE and internationally.Prepare agendas, reports, and presentations, and correspond independently in an effective manner.
• Monitor CEO email and draft email responses on behalf of the CEO.
• Daily record keeping and filing of documents.
• I manage the CEO’s busy Calendar, including scheduling, meeting coordination sending reminders and prioritizing the most sensitive matters.
• Manage travel arrangements for the CEO, including visa, flights, hotel, car and restaurant bookings, and prepare itineraries.
• Any ADHOC tasks required by CEOs – such as personal events and family/ guests needs, screening and direct phone calls to the CEO, purchasing gifts for clients

Requirements

• Bachelor’s degree, in English Literature, from an accredited university, will be preferred.
• 8+ years of hands-on Executive Assistant experience in the UAE is ESSENTIAL, with a thorough understanding of clerical and secretarial principles.
• Excellent verbal and written communication skills in English (50 words per minute)
• An organized thinker with detailed research proficiency. Must be a polite, organized, professional team player. Adaptable to various cultures and able to work extended hours if required.
• Proficient in Microsoft Office and business communication software
• Strong knowledge of database and tracking systems
• Must be detail-oriented with fantastic organizational skills.
• Must be able to work under pressure, should be able to prioritize projects and meet deadlines.

Benefits

• Challenging role with an excellent opportunity to grow in a globally recognized, fast-expanding international organization.
• An ethical, innovative, challenging, professional and rewarding work environment.
• Modern offices in a modern city with good quality of life.

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