Administrative Assistant

At Central Maine Healthcare our team members are committed to providing exceptional care and experiences for our community and for each other every day.

Position Summary:
Performs administrative duties to a team and/or department with moderate direction. Responsible for supporting communications, calendars, meeting minutes and department records. Organizes and may coordinate projects. Has basic word processing word, spreadsheet, and graphic software skills.Essential Duties:

• May greets visitors/team members.
• Answers phones and routes calls to appropriate team members.
• May support and update records/files complying with regulations.
• May schedule, coordinate, prepare, and attend monthly/quarterly meetings.
• May support, organize, and administer department projects.
• May type, transcribe, proofread, and compose correspondence, reports, etc. from notes, drafts or dictation.
• Maintains departmental records, files, and procedure manuals.
• Files and retrieves corporate records, documents, and reports.
• Attentive to the value of staying under budget while planning event specifications. Performs job duties in a manner that maximizes expense control.
• Opens, reviews, and distributes incoming mail.
• May perform office duties that include ordering supplies and managing a records database. Trouble shoot minor problems with office equipment.
• Process expense reimbursements and invoices.
• Supports the time and attendance procedures.
• Complies with all organizational policies and practices.
• May lead the coordination of educational and/or certification programs.
• Maintains confidentiality.
• Performs job duties in a manner that maximizes expense controls.
• Performs other duties as assigned.

Education and Experience:

• High School Diploma
• One year or more experience as an office assistant or other relevant administrative support experience
• Basic computer knowledge with some understanding of MS Office suite

Knowledge, Skills, and Abilities:

• Self-Directed
• Professional level verbal and written communication skills
• Ability to organize a daily workload by priorities
• Must be able to meet deadlines in a fast-paced quickly changing environment
• A proactive approach to problem-solving

Typical Working Conditions and Physical Requirements:

• Ability to use computers and other technical systems required to perform job functions
• Perform repetitive hand and arm motions
• Stand, walk, or sit for extended periods of time
• Bend and lift products weighing up to 15 pounds occasionally

If you are passionate about making a difference and are looking for your next great career opportunity, we look forward to reviewing your application!