Administrator, Business Support (Entry Level)

• Location – Melbourne, Australia
• Time Type – Full time
• Job requisition id – R00015313

We are currently seeking an energetic and committed Administrator to join our friendly team in our Melbourne office.

Reporting directly to the Administration Manager, the successful candidate will be responsible for supporting a National Administration team and general administration in the Melbourne office.

Role Responsibilities:

1. Arrange travel bookings for ANZ offices ensuring within ERM Travel policy guidelines
2. Reconcile AMEX statements and local business accounts
3. Provide assistance to Senior Administrator, by coordinating office related events and functions
4. Provide support to National Administration team with deliverables and adhoc tasks
5. General support (Answer incoming phone calls and screen telephone calls, make and record appointments, draft letters, minute taking, attend meetings, both in office and other locations where required)
6. Enter out of office timesheets when required
7. Carry out specific project and research tasks as required
8. Maintain ERM filing system, including:
9. Create new electronic files for projects and proposals
10. Regularly archive closed files
11. Make arrangements for the retrieval of archived files when requested
12. Maintain a register of physical and electronic files held
13. Maintain a register of archives stored externally
14. Actively participate in the Quality Management committee to ensure that documents, reports and other correspondence meet ERM’s styles and standards and that projects are compliant
15. Provide support to the Senior Administrator and peers as and when required
16. In cooperation with the whole administration team, ensure work areas, printing and collation areas, board rooms, meeting rooms and kitchen is kept clean and free of a mess at all times

Qualifications

To be successful in this role you will demonstrate and possess:

• Exceptional relationship-building skills with colleagues.
• Ability to manage volume and multiple stakeholders requiring support.
• Strong written and verbal communication skills.
• Intermediate to advanced Microsoft Office skills.
• High attention to detail and accuracy.
• We would give preference to administrators who have prior experience and can start work on short notice.
• Finally, you must have the desire to work in, and contribute to, a fun and interesting environment, and genuinely enjoy working with people

Who We Are:

As the world’s leading sustainability consulting firm, ERM is uniquely positioned to contribute to the environment and society through the expertise and energy of our employees worldwide. Sustainability is what we do, and is at the heart of both our service offerings and how we operate our business.

ERM and our partners are driven by a dynamic vision: By 2021 we will be the clear leader in our chosen markets, we will double in value and we will deliver on our promises to our clients, our people and our investors. For our people, our vision means attracting, inspiring, developing and rewarding our people to work with the best clients and on the biggest challenges, thus creating valuable careers.

We achieve our vision in a sustainable manner by maintaining and living our ERM values that include Accountability, Caring for our People, Client Focus, Collaboration, Empowerment, and Transparency. Please submit your resume and brief cover letter.

ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.

ERM is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, marital status or disability status. Thank you for your interest in ERM!

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