Administrative Assistant

Job Summary

This Administrative Assistant position will provide support to the Environmental Affairs department. The Environmental Affairs department includes a large team that is responsible for a wide variety of job functions, from laboratory work to office work to fieldwork to project management. The Administrative Assistant position requires working in a fast-paced and collaborative environment and will split time between the Environmental Laboratory and Corporate Office. The ideal candidate has high initiative, is eager to learn, and not afraid to ask questions, and values working with a variety of people that have different support needs. The position is responsible for administrative functions including but not limited to:

• Employee time processing
• Preparing monthly procurement card expense statements
• Calendar management, planning and organizing meeting arrangements, and catering
• Invoice reconciliation and processing | check requests
• Purchase Requisition, Purchase Order, and Supply Chain logistic support
• Video conference and conference bridge scheduling, set-up, and coordination
• Making travel arrangements
• Maintaining SharePoint sites
• Preparing presentations and communications
• Ordering office and breakroom supplies
• Filing, faxing, copying
• Answering phones and taking effective messages
• Maintaining S: Drive, Teams, or SharePoint access and Outlook distribution lists
• Budget preparations and tracking / Monthly Accruals
• Other department-specific requirements, as needed

Job Requirements

• High School Diploma or GED required
• Secretarial/administrative experience in a busy, fast-paced environment is highly preferred
• Experience supporting a large department is highly desired
• Experience with timekeeping, expense reporting and reconciliation, arranging travel, and coordinating meetings, as necessary
• Experience taking initiative and being a self-starter in day-to-day responsibilities
• Qualification of Pre-Employment Clerical Test
• Administrative/clerical certification such as Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) is desired, but not required

Knowledge, Skills and Abilities:

• Ability to professionally represent the department, including professional interactions with executives, managers, peers, department employees, vendors, and other business partners
• Ability to multi-task to organize, prioritize, and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision
• Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions, while ensuring the manager remains abreast of daily activities and requests
• Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests
• Must be an effective team player that is able to build and maintain strong relationships with other Executive/Administrative Assistants across the Company, and provide backup support to others as needed
• Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction
• Must possess excellent customer service, time management, phone, interpersonal, and communication skills
• Demonstrated proficiency using Microsoft Office products (Word, Excel, PowerPoint, Access, and Outlook)
• Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations utilizing such data
• Proficiency in or ability to learn Southern Company Systems such as iExpense, SHIPS, SCOTT, Maximo, eSTARS, Enterprise Foundations, and overall budgeting
• Must utilize good judgment and decision-making skills to either involve leadership or make independent decisions, as appropriate

Behavioral Attributes:

• Possess and display behaviors consistent with Our Values: Safety First, Intentional Inclusion, Act with Integrity, and Superior Performance
• Sustained professional demeanor
• Maintain confidentiality of sensitive information
• Maintain a customer service mindset
• Demonstrate flexibility and adaptability to changing priorities
• Demonstrate initiative and drive to deliver positive results
• Must be a team player that is customer-focused and service-oriented
• Able to exercise independent judgment and discretion and able to work with minimal direction

BLOC Resources is an equal opportunity employer where an applicant’s qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.

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