Barilla Group
Founded in Parma in 1877, Barilla is now a global company present in more than 100 countries worldwide. Recognized as a symbol of Italian know-how, “The Joy of Food for a Better Life” is Barilla’s purpose to bring people closer to the joy of good food and making quality the choice for a better life. It’s a commitment from field to fork, to bring to the world tasty, joyful and wholesome products, made with selected raw materials from responsible supply chains. Because what we eat today can change our tomorrow. Because good food is a joy for the present and a choice for a better future.
We are looking for our next Executive Assistant to join our team and support our Chief Business Operation Officer.
The role is based in Amsterdam, in our recently opened office in Gustav Mahlerplein.
Brief Description
The individual will assist the Chief Business Operation Officer and other executives when needed, ensuring high-level administrative support, handling information requests, organizing internal agendas and acting as the primary point of contact for the internal and external stakeholders. S/he will be responsible for organizing business trips across our Regions and managing related expenses. The individual will also support the Executive with reference to internal processes, procedures and tools by liasing withe the relevant internal departments.
Key Accountabilities
- Manage Executive schedules, maintaining agendas and scheduling appointments, organizing videoconferences/meetings;
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Screen enquiries and requests, and handle them as appropriate.
- Deal with mail/email and prepare responses to correspondence containing routine inquiries, sort and distribute incoming correspondence, often corresponding on behalf of the Executive;
- Welcome visitors at all level of seniority/relations (clients, suppliers, staff, etc.);
- Organize business trips by developing itineraries and agendas, scheduling/booking transportation, arranging accommodations and visas in line with the company guidelines and budget and providing general assistance during the trip;
- Prepare expenses reports, memos and letters; carry out research and presenting findings; produce documents, briefing papers, reports and presentations when needed;
- Revise and maintain office systems, including data management and filing.
- Support the Executive in all the daliy activities and procedural tasks
Requirements
- 5+ years of experience in a similar role in Amsterdam/The Netherlands
- Excellent communication and negotations skills
- Ability to work under pressure and to prioritize among multiple tasks and a wide variety of activities
- High Internal and external customers’ orientation. Ability to deal with high level executives
- Ability to work independently and organize activities
- Proactiveness, flexibility and confidentiality
- Knowledge of administrative tools and systems (SAP). Excellent knowledge of Office 365
- Ability to use and manage corporate sharing and collaboration tools (e.g. Teams, Sharepoint, intranet…)
- Digital dexterity
- Accurate and self-organized
- English and Dutch fluency
Additional Information
- Contract offered: permanent local contract
- Starting data: March 2024
- Location: Amsterdam
- EU right to work
Barilla is an equal opportunity employer. It is the policy of Barilla to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, gender, national origin, age, disability, genetic information, veteran status or any other classification protected by federal, state and local laws and ordinances, nationally and internationally. Other classifications include, but are not limited to, family status, health status, multicultural differences, political ideas and sexual orientation.