Lease Coordinator- Meadowvale Corporate Centre

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Job Details

• Type of employment: Lease Coordinator- Meadowvale Corporate Centre
• Position Type: Full time
• Company name: QuadReal Company
• Category Real Estate Operations
• Job ID: R0003715
• Location: Mississauga, ON, Canada
• Salary: CA$75,806 per year
• Employment type: Full-time
• Availability: Open.

Company Description

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion.

From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets.

QuadReal invests directly, via programmatic partnerships and through operating companies in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

Reporting directly to the Vice President, Leasing, the Leasing Coordinator will provide accurate and timely support to the Leasing team in Mississauga.

Responsibilities

1. Prepare and distribute legal documentation (i.e. offers to lease, condition removals, extension letters and short-term tenancy agreements)
2. Prepare various monthly reports including Excel, Word, PowerPoint,
3. Prepare presentations and marketing materials in PowerPoint as required
4. Assist with and/or prepare various marketing materials and RFPs, including coordination with various external marketing resources.
5. Assist in the preparation of offers and general correspondence, for both Leasing and Lease
6. Documentation Services, including deal supporting documents
7. Answers, screens and directs incoming calls to Leasing as required.
8. Responds to general inquiries and provide information as needed while maintaining confidentiality in all communications
9. Read and route incoming mail and email as required
10. Organizes and maintains online and physical filing systems including Sharepoint, correspondence, and databases
11. Maintain vacancy database; including but not limited to up-to-date floorplans Spacelist, Altus, Arcestra Find space, and QuadReal websites
12. Enter comparable market lease transactions, and internal lease transactions in Sharepoint databases
13. Code and manage all invoices, expenses, and broker commissions and coordinate with Accounting as required
14. Schedule and coordinate all departmental meetings, attend meetings as requested to record minutes and action items
15. Book and coordinate all Leasing tours and leasing-related events as required
16. Assist in the coordination of all events throughout the calendar year in collaboration with
17. Marketing Prepare general correspondence and handle incoming correspondence
18. Undertake ad hoc projects and other duties as required to assist the QuadReal Leasing team
19. Prepare MLS agreements, and circulate them for signatures
20. Prepare and distribute monthly vacancy e-blasts to the brokerage community

Qualifications

1. 3+ years of related administrative experience; with emphasis on previous commercial real estate experience
2. Relationship Skills – Superior oral and written communication skills; ability to develop and sustain cooperative working relationships at all levels; ability to exercise confidentiality
3. Organizational/Multi-Task Skills – Ability to allocate one’s time effectively, work under pressure and manage tight deadlines; ability to handle multiple demands and competing priorities
4. Decision-Making Skills – Resourceful and thoughtful in decision-making scenarios.
5. Understanding of procedures and policies to achieve results and deliver on deadlines.
6. Computer Skills – Advanced skills in Word, Excel, PowerPoint, Sharepoint, and MS Publisher, typing speed of 60 WPM (minimum). Working knowledge of Adobe InDesign would be considered an asset.
7. Ability to manipulate templates in all programs.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or those needing job postings in an alternate format.

If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.

QuadReal has introduced a mandatory COVID-19 vaccination policy that requires full vaccination against COVID-19 for everyone working in our offices or sites.

Accordingly, a successful candidate offered employment at QuadReal will need to provide proof of full vaccination before commencing employment, subject to exemptions permitted under applicable employment and human rights legislation.

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