Office Administrator

Office Administrator,

GZ Solutions, Abu Dhabi

Description

Hiring an Office Administrator for Abu Dhabi.

Key Responsibilities:

• Overseeing daily office operations which includes the maintenance and upkeep of the office with a mission to create a positive experience for staff as well as internal and external visitors while ensuring a high level of hospitality and efficiency are maintained.
• Managing office supplies and equipment and ensuring they are in working condition.
• Ensuring visitors are briefed about office safety protocols and ensuring that high safety standards are maintained in the offices.
• Managing routine travel arrangements and reservations.
• Acting as a link between the Company and various vendors as well as managing Annual Maintenance Contracts.
• Maintain and update company databases.
• Managing the time and attendance system and related reports.
• Acting as a liaison between the Company and the landlord for Company managed leases.
• Managing basic Environment, Health and Safety activities as well as organize First Aid, Fire Safety training and related courses with appropriate vendors.
• Managing invoices and billing with suppliers.

Key Requirements:

• Degree holder.
• Three to six years of experience in a similar position.
• Must be able to build and maintain good relationships both internally and externally and have the ability to manage multiple
• requests and tasks with a positive attitude.
• Must be able to maintain absolute confidentiality and discretion with regard to sensitive information.
• Experienced working with a computer and have advance knowledge of Microsoft Office suite.
• Detail-oriented and meticulous work ethic.

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