Executive Assistant, Amazon Publisher Services

Executive Assistant, Amazon Publisher Services,

Amazon.com Services LLC, Austin, TX

Full Job Description

Experience with executive-level calendar management Experience with domestic and international travel coordination 2+ years of professional experience Experience with Microsoft Office Products Job summary Amazon Advertising is looking for an exceptional Executive Assistant who is eager to work on a fast-paced and growing team within a constantly evolving industry.

This role will support two directors and will require an individual with flexibility, strong business acumen, superior attention to detail, the desire to learn, and a sense of humour. This role requires outstanding planning, time management, and organizational skills. The right candidate will have a strong sense of ownership and bias for action and be customer service-oriented.

This position requires high levels of integrity, discretion in handling confidential information, and professionalism in dealing with senior executives. A successful candidate will have exceptional written and verbal communication skills, be tech-savvy, resourceful, and be a creative problem solver. They will act as the unifier of the onsite team through team socials and programs. They will also partner with onsite operational teams to support a quickly growing Amazon Ads location.

Key job responsibilities

• Managing complex calendar requests, meeting invites and conference room logistics –
• Planning international and domestic travel -Processing expense reports
• Managing large event logistics, catering, accommodations, and materials (e.g., business writing courses, All Hands events, etc.)
• Planning space for the team and facilitating office moves -Boosting morale, recognizing outstanding efforts, having fun at work, and encouraging others to do the same
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
• Driving team activities (e.g., staff meeting agendas, weekly business reviews, team-building events, launch events and team recognition)
• They are managing workflows that require approvals -Identifying internal and external approaches to solve problems creatively. A day in life is different, but a typical day will involve managing a high volume of emails, working with other executive assistants to schedule complex meetings, and partnering closely with executives and their business partners on projects and initiatives.
• Bachelor’s degree -Superior attention to detail and ability to meet tight deadlines -Ability to complete complex tasks quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround
• Strong organizational, communication, and interpersonal skills -Demonstrated ability to design and improve processes -Ability to prioritize and handle multiple assignments at any given time
• High level of integrity and discretion. Amazon is committed to a diverse and inclusive workplace.

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