Though it seems that the role of a personal assistant and the role of an executive assistant is pretty similar to each other, nevertheless, there are some significant differences between personal assistance and Executive assistance.
This post will help you understand the concepts of a personal assistant and its main difference from an executive assistant, their role, responsibilities, salary, required qualifications, and how to apply for them.
Ensure you are qualified for this job and possess all the qualities of Personal Assistant Jobs In Germany.
Table of Contents
Job Description.
A Personal Assistant completes clerical tasks for senior-level staff members. Their main duties include answering emails and phone calls, scheduling meetings, and booking travel arrangements.
Personal assistants perform secretarial work and provide senior managers with day-to-day administrative support. Their duties include answering phone calls, managing correspondence, scheduling appointments, and making travel arrangements. They may also be required to organize events.
To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role. Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support.
Responsibilities.
These are the responsibilities of Personal Assistant Jobs In Germany;
- Reporting to senior management and performing secretarial and administrative duties.
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Liaising with internal departments, answering calls, and making travel arrangements.
- Managing internal and external correspondence on behalf of senior management.
- Scheduling appointments, maintaining an events calendar and sending reminders.
- Copying, scanning, and faxing documents, as well as taking notes.
- Preparing facilities for scheduled events and arranging refreshments, if required.
- Ordering office supplies and replacements and managing mail and courier services.
- Observing best business practices and etiquette.
Requirements.
- High school diploma or GED.
- Certification in secretarial work, office administration, or related training.
- 1-2 years of experience as a personal assistant would be advantageous.
- Extensive experience in creating documents and spreadsheets using office software such as MS Word, Excel, and PowerPoint.
Skills.
These are the skills candidate should possess when applying for Personal Assistance Jobs In Germany;
- Advanced typing, note-taking, recordkeeping, and organizational skills.
- Ability to manage internal and external correspondence.
- Working knowledge of printers, copiers, scanners, and fax machines.
- Proficiency in appointment scheduling software such as MS Outlook and call forwarding.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills.
Available Personal Assistant Jobs In Germany.
Personal Assistant
They are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers. You may also be required to make travel arrangements and assist with other duties when required.
Responsibilities.
• Sort and prioritize daily correspondence, handling personally as and when appropriate
• Providing efficient and effective general office support.
• Travel arrangements, travel accounting administration and checking of invoices for business trips, administration of Bahncards and credit cards.
• Telephone Management: Answer calls, take messages from contacts, clients, and consultants, filter/prioritize all calls and assist the caller where possible.
• Receiving visitors to the office and responding to needs.
• Maintenance of filing system for documents, general correspondence, reports and presentation papers, and archiving records.
Skills.
• Commercial apprenticeship or similar qualification.
• the First experience in a Bank or in a corporate environment will be appreciated.
• Ability to manage time, plan, structure, prioritize and coordinate activities and resources effectively to reach objectives.
• Organizing and coordinating the objectives and activities of one or multiple resources, allocating individuals or teams according to their availabilities and capabilities.
• Characteristics such as team ability, communication strength, and flexibility.
• Very good German and English language skills in word and writing.
Salary On Personal Assistant Jobs In Germany.
Personal Assistant Salary Jobs IS €9.82 per hour. This amount corresponds to a minimum wage of €1,621 per month in a full-time position (40 hours per week).
How To Apply For Personal Assistant Jobs In Germany.
The list below states the steps to apply for Personal Assistance Jobs In Germany:
- When directed to the official website, search for a job at the application link below.
- You can use the search box, divided into various categories, to filter the job of your interest.
- Review the job advertisement and role description.
- Make sure you meet all the requirements before proceeding
- Select the ‘Apply Online button.
- Complete and submit your application.
- Check that you’ve received an email confirming your application.
Apply Now
Conclusion On Personal Assistance Jobs In Germany.
In conclusion, with the update above on the Personal Assistance Jobs In Germany, one is aware of the categories, salaries, requirements, and how to apply for Personal Assistance Jobs In Germany. Click on the “Apply Now” button to secure a chance to work any job of your choice as a Personal Assistance In Germany.
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